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PRIVACY POLICY

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Effective date: 12/08/2025

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The Jolly Project (“we”, “our”, “us”) is committed to protecting your privacy and handling your personal data in a safe, fair, and transparent way. This policy explains how we collect, use, store, and share your information in line with UK data protection laws, including the UK GDPR and Data Protection Act 2018.

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1. Information We Collect

We may collect the following information from you:

  • Contact information: name, address, email address, phone number.

  • Application information: skills, experience, availability, DBS status, travel preferences.

  • Health information: where provided for accessibility, allergy, or safeguarding purposes.

  • Payment details: for paid performances or events (processed securely).

  • Technical data: such as IP address, browser type, and cookies when you visit our site.

  • Identity documents: such as passport or driving licence, provided for safeguarding and verification purposes

 

2. How We Use Your Information

We use your personal data to:

  • Process volunteer applications and event registrations.

  • Communicate with you about opportunities, events, and updates.

  • Arrange and process paid performances for musicians/performers.

  • Ensure safeguarding where working with children or vulnerable adults.

  • Meet legal and regulatory requirements.

  • Improve our website and services.

  • Verify your identity for safeguarding, regulatory, or role eligibility purposes

 

3. Legal Basis for Processing

We process your data under the following lawful bases:

  • Consent – when you sign up for newsletters or give us permission to contact you.

  • Contract – when we arrange paid work or agree volunteer roles.

  • Legal obligation – where safeguarding or DBS checks are required.

  • Legitimate interests – to operate and promote The Jolly Project’s activities.

 

4. How We Store Your Data

  • Personal data is stored securely on password-protected systems.

  • Paper records are kept in locked storage.

  • We only keep data for as long as necessary for the purpose collected, then it is securely deleted or destroyed.

  • identity documents are stored securely and are only accessible to authorised personnel. Copies are retained only for as long as necessary to meet safeguarding and legal requirements, then securely deleted or destroyed

 

5. Sharing Your Data

We will never sell your data. We may share your information with:

  • Partner organisations or venues involved in delivering our events.

  • DBS check providers (where required for your role).

  • Professional advisors (e.g., accountants, legal advisers).

  • Payment processors (for paid engagements).

 

6. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data.

  • Correct inaccurate information.

  • Request deletion of your data.

  • Restrict or object to processing.

  • Withdraw consent (where applicable).

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To exercise these rights, contact us at:
📧 info@thejollyproject.org

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7. Cookies

Our website may use cookies to improve your browsing experience. You can disable cookies in your browser settings, but some features may not work as intended.

 

8. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:
📧 info@thejollyproject.org

If you are unhappy with how we handle your data, you can also contact the Information Commissioner’s Office at www.ico.org.uk.

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